LPSB Switches to BoardDocs for Improved Meetings

The Advertiser

August 24, 2015

 

The Lafayette Parish School Board is changing the way it provides meeting information to the public.

Beginning with the Sept. 2 meeting, the board will cease using Electronic School Board as the software to run its meetings. In its place will be BoardDocs, a program that is used by the Louisiana Board of Elementary and Secondary Education, as well as many school districts across the state.

The school board approved the change earlier this summer. The program will cost $9,000 per year, compared to $3,990 per year for Electronic School Board, said Chief Financial Officer Billy Guidry.

However, board members and officials believe the new program will be more efficient and informative.

Through BoardDocs, the public will be able to view meeting agendas, agenda items and supplementary materials.

“This process will allow interested parties to review information prior to board meetings,” officials said in a news release. “After the meeting, individuals can review the agenda items and see what action the governing body took, complete with voting results. All documents associated with the meeting are automatically archived and can be accessed by meeting date or by using the system’s comprehensive search feature.”

In addition, LPSS will use BoardDocs to publish its policies and procedures online, as well as historical meeting information.

The district’s contract with BoardDocs is for one year, with one year renewal options unless the contract is terminated, Guidry said.