“If the order of agenda items change, even at the last minute, you simply click and drag the item to its new place, and the software automatically renumbers everything and moves all attachments with the agenda items. This program is very easy-to-use, and we are very happy with it.”

 

– Christy Knapp
Senior Executive Assistant, Community Hospital, Grand Junction, CO

Dakota CUSD 201 Adopts BoardDocs to Save Money

Westmont Progress (Westmont, IL)

Community Unit School District 201 in Westmont is going paperless for its board of education meetings.

The district is launching a new eGovernance initiative that will replace the old and costly method of compiling, printing, binding and distributing paper agenda packets by hand with a new system district officials say will save thousands of dollars annually for district taxpayers.

The paperless meeting solution, called BoardDocs LT, is a 100 percent web-based service. By making meeting agendas and supporting documents available on the Internet, CUSD 201 will be able to distribute documents associated with board meetings more quickly and efficiently, at a dramatically reduced cost to the District, officials said.

The new eGovernance features can be accessed via the district’s website at www.cusd201.org, and will be available beginning Friday, Sept. 9.

Over a four-year time period, District Superintendent Kevin Carey said the district will have a net savings of $5,500 after four years, as they would be able to do away with the cost of producing the binders and staff time in creating them.

Additionally, BoardDocs LT will increase the amount of time board members have to review agenda information, enabling them to better prepare for meetings. 

Under the old paper system, the meeting packet could not be distributed until every document had been prepared, submitted and approved. Once all the documents were submitted, staff members would typically spend two days assembling the documents into packets before distributing them to the board members. =

 For questions, contact Nancy Battaglia, Director of Technology, at (630) 468-8071 or by email at nbattaglia@cusd201.org.