Kingston School Board Votes YES to BoardDocs!

Daily Freeman (Kingston, NY)

July 16, 2015

By William J. Kemble

KINGSTON -- The Board of Education has approved the use of the Board Docs paperless document system to simplify the way information is disseminated to board members.

The move was approved during a meeting Wednesday at which board members said state aid should cover 60 percent of the $9,000-per-year cost for service and $1,000 set-up fee.

Board President Nora Scherer said she believed the new system will save both time and money, though information was not immediately available about the current cost of preparing paper materials for distribution at board meetings.

“The cost for the district to do the paper copies and have them couriered is much, much more substantial than [going paperless],” Scherer said.

“This is more efficient,” Scherer added. “It allows us to search things. It allows people we have on committees to produce their minutes and have them online.”

The Board Docs system as developed by Atlanta-based Emerald Data Networks and has been endorsed by the New York State School Boards Association.

Kingston school district officials say the program will work on all Web browsers and devices and includes the ability to make video and audio presentations.

“The last couple days, I’ve used Board Docs at Ulster BOCES, and it’s a much-superior system to what we have in-house,” said board member James Shaughnessy said. “It’s very intuitive and easy to learn.”

Among other things, Board Docs can link items on a board agenda items to the history of materials on those subjects,

“The expansion from agenda item to supporting documents and further detail is very quick,” Shaughnessy said.

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