January 31, 2019. 5:00 p.m.
City of Boulder
Town Hall: 14 Main Street
Boulder is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (123) 456-7890 or Town Hall at 14 Main Street for additional information; TTY users route through Relay Colorado at 711.
I. Call to Order – 5:00 p.m.
A. General Welcome to Audience
C. Roll Call 
Vote to approve:
III. Mayor’s Report – 5:10 p.m.
IV. Business Action Items – 5:20 p.m.
V. Public Testimonies – 6:15 p.m.
VI. Adjournment – 7:00 p.m.
 Spelling will matter on the minutes. Best practice is to have prepared a typed list of members’ and guests’ names, which can be simply checked off in the meeting.
 A consent agenda saves time by calling for a single vote on all committee reports and minutes. It should be clear to members that they are expected to have read all reports before the meeting. Do not use meeting time to read them out loud.
 Listing the start time of each item empowers the chair to redirect the meeting when digressions crop up or when a speaker takes too much time. With the time of the upcoming section included on the agenda, such redirections do not seem like personal attacks.
 Directing the reader to source documents helps members keep track of progress and creates a more useful historical document once the agenda is archived.
 Stating the action to be taken on each item prevents expansive opining that does not get any business done. Show here the big picture of how the item is passing through the stages of proposal, discussion, research and vote.
 Putting relevant items in the context of the overall progression of the topic creates clarity and prevents such speculative inquiries as “Haven’t we dealt with this before?”
 Including time limits prevents endless expansions on speakers’ points, which otherwise threaten to derail the meeting. Pre-registration for speaking spots should include a place to acknowledge time limits. The very inclusion of a designated time for speakers allows interrupters throughout the meeting to be asked to sign up for a time slot in the next meeting.