Paperless in PA

Chambersburg Area School District, PA

For the Chambersburg Area School District, BoardDocs was Simply the Right Answer.

Going Paperless

The Chambersburg Area School District (CASD) was trained on BoardDocs in August of 2007. That September, they held their first paperless board meeting and haven’t looked back since. Crystal Ellgass, District Superintendent Secretary/Board Secretary first heard about BoardDocs while attending a PSBA conference. Ellgass spoke to us about how BoardDocs has helped her District save a tremendous amount of time and resources, and also streamline their governance efforts.

“I love BoardDocs – it’s a wonderful tool for keeping agenda items organized and consistent, and helps me manage last minute changes in ways that just weren’t possible before. If the District would decide not to utilize the BoardDocs service, I would be at a loss,” Ellgass said.

Implementation was a Snap

“The implementation process was thorough and easy,” added Ellgass. “We had a few follow-up questions as we rolled out the system, and they were handled promptly.” BoardDocs offers all subscribers US-based, 24 x 7, toll-free customer service with every subscription, something no other provider can match. That’s important, because even board members can call with questions at any time – day or night – that is convenient for them.

Easy and Very Convenient to Use

Prior to BoardDocs, the District relied on old-fashioned, paper processes to conduct meetings and communicate with stakeholders. “Agendas and back-up packets were lengthy – as thick as a phone book at times. It was a monumental task to type, collate and distribute final packets, which were actually delivered to us by our copy room in cases. Then we’d mail the packages to board members, adding another day or two to the process and, of course, the hard copy format would not allow for updates. Now, it’s easy. I can plug in changes or new items as they happen and work on the current agenda or a meeting in the future - and all at my convenience. Overall, BoardDocs has added much flexibility to my workday schedule.”

A Better Option than Proprietary Systems

The District briefly considered developing their own system, but the economics, features and support offered made choosing BoardDocs the better decision. “BoardDocs came along at the right time and we moved forward quickly. Another district’s superintendent spoke in favor of the system at one of our board meetings; consequently, the Board liked it, and we were ready to go. To date, it has been a very positive experience, and I really enjoy using it. I used to spend days just putting agenda packets together. Those days are gone.”

About Chambersburg Area School District

The Chambersburg Area School District’s mission is to partner with families and the community to prepare all students for success as responsible citizens and life-long learners. The District covers 250 square miles in Franklin County, Pennsylvania, near the center of the Cumberland Valley. More than 61,000 people live in this thriving District. The school District’s enrollment stands at more than 8,700 diverse students, making it the 22nd largest of Pennsylvania’s 501 school districts.

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